COVID-19 Policy @ EKS

SCHOOL SESSIONS

The school year includes two semesters, Fall Semester (17 weeks) and Spring Semester (18 weeks).  When you register, you are signing up for the full school year, both Fall and Spring. The school will automatically secure your slot for the whole academic year. Please do let us know if you wish to make any changes.  

The Summer session (8-9 weeks in June-August depending on school year) is separated from Fall and Spring semester.

FEES

Annual Registration Fee (Non-refundable)

Fall and Spring semester: $30 per individual and $45 per family

Spring semester (Student enrolling on or after the first day of Spring Semester): $20 per individual and $30 per family

Summer session: $10 per individual and $15 per family

Recital Fee (Non-refundable)

There is a mandatory annual recital fee of $55 per student to be billed at enrollment and re-enrollment. The recital fee covers the venue rental, piano tuning and studio performance class tuition.

Tuition

Tuitions and fees can be paid for in cash or check (payable to EKS Music School). You can also pay your balance by logging in to your student account.  For all returned checks, there will be a $25 fee charged to the family account.

Tuitions are due on September 10th, 2022 for the Fall semester and January 28th, 2023 for the Spring semester.​ A $10 late fee per student per week will be applied to past due accounts.  In the case of an overdue account for more than 3 weeks, we will  charge your credit card on file including the accumulated late fee after the third week.  Lessons/class/performances will be suspended if the credit card is invalid until the account is current.

DEFFERAL PAYMENT

Families have the option to set up Deferral Payment for account balance.

35-week tuition (Both Fall and Spring Semester) will be divided into six  installments and will be charged to the credit card on file. 

Annual Deferral Fee: $45

Payment Schedule: 

First payment: Due at first registered lesson (including non-refundable annual registration fee,  recital fee and $45 deferral fee) 

Second payment: October 15

Third payment: November 15

Forth payment: January 15

Fifth payment: February 15

Sixth payment: March 15

Families who register after any  of our deferral payment date,  your remaining balance will  be divided accordingly.    For instance, if student register on 10/16, their remaining balance will be divided into  5 installments and first payment  will be charged on date of the first registered lesson . The remaining 4 installments will be charged accordingly to our deferral payment schedule. 

Families who are enrolled in the deferral payment MUST have a valid credit card for automatic payment setup.  We do not accept cash or check for any deferral payment plans. 

DISCOUNTS

Existing private students who sign up for additional private lessons or group classes will receive a 5% tuition discount towards each instrument. Existing group class students who sign up for private classes no later than 1 month from the last day of the group session will receive a one-time $25 tuition discount towards any instrument.

Existing group class students who sign up for additional group classes will receive a 5% tuition discount towards each additional group class.

Sibling Discount: At EKS Music School, we believe in family, and we encourage families to consider sending all of their children to EKS.  In support of this belief, we offer a sibling discount to families who have two or more siblings enrolled concurrently at the school.  Families with two students at EKS receive a 5% discount on the younger student. Families with three or more students at the school receive a 5% discount on the second student, and a 10% discount on the third and any additional students from the same household.

Two students at EKS:  First sibling tuition = paid in full Second sibling tuition = discounted 5%  Three or students at EKS: First sibling tuition  = paid in full Second sibling tuition = discounted 5% Third and additional sibling tuition = discounted 10% each

There is no refunded for any paid installment. Please refer to the below "WITHDRAWAL, REFUND AND CREDITS" for more information.

MAKEUP POLICY

It is the responsibility of each student to be punctual to his or her lessons.  Since faculty members reserve a weekly teaching slot for each student, they are not required to make up lessons missed due to student absence.    

Due to limited front desk hours, to cancel a lesson, please send an email to info@eksmusicschool.com and notify the school.

One lesson per semester may be made up if the teacher or the school receives notice at least 6 hours ahead of time and if a time should become available during the teacher’s regular teaching hours.  The lesson will be conducted in person or virtually depending upon the availability of the teacher and studio space . If your lesson is canceled due to teacher absence, we will either assign a substitute teacher or your teacher will arrange a makeup lesson with you during school hours. Your lesson format that you originally signed up for (in person or online)  will be honored in the case of  teacher absence.

EKS Music School reserves the right to assign substitute teachers for make-up lessons under certain circumstances.   

There will be no makeup lessons for any group classes (including semi-private lessons) due to student absence.   

If a student is required to stay at home due to illness and/or showing any COVID symptoms,  a Zoom lesson will be conducted at the scheduled lesson time instead.    Another alternate option for makeup lessons will be to sign up for the monthly studio performance class, which is free and open to all students on a first come, first served basis. (See below for more information).

All makeup lesson credits have to be claimed by the last day of spring semester.  There are no makeup lessons for summer lesson absence.

Effective September 1, 2022, makeup lessons due to student illness (with notice, please refer to above policy) and inclement weather will be conducted virtually over Zoom.  Due to the instructor's and studio space availability, we no longer offer in-person makeup lessons.  

ABSENCE DUE TO ILLNESS

Students who are ill or may have been exposed to disease should stay home and rest.  By coming to lessons in such conditions, not only will it increase your chance of being exposed to more viral threats in public areas, it will also present health risks to fellow students, families and staff at EKS.  We reserve the right to cancel lessons and ask the student to go home if he or she comes in sick.  Please also refer to the above policy for cancellation and makeup lessons.

INCLEMENT WEATHER CANCELLATIONS

EKS School is following the Quincy Public School calendar and decisions in terms of school closure due to weather related circumstances. Students and parents should check their email in case bad weather conditions result in the closing of the studio.  Announcements will be sent out by noon via email, the EKS Facebook page and on the studio website.

Lessons canceled due to inclement weather will be conducted in zoom-format only.

WITHDRAWAL, REFUND AND CREDITS

If it becomes necessary for a student to withdraw from any private lesson, the school will refund a percentage of the tuition provided that a withdrawal request has been signed and returned to the music director.​

Withdraw prior to:​​ 

                 -  1st lesson:  100% refund

                 -  2nd lesson:  80% refund 

                 -  3rd lesson:  60% refund

                 -  4th lesson:  40% refund

                 -  5th lesson:  20% refund

No refund for the semester if withdrawing after 5th lesson.​

Families who enrolled in the enrollment plan will only be refunded 100% prior to the first lesson of the school year.   After the first lesson, any paid installment will not be refunded. 

There are no refunds on group classes once the class is in session.

Registration fee , recital fee  and deferral fee are not refundable.  All discounts and credits (except overpaid credits) in the account will be removed when family request for withdrawal. Families who paid by credit card will be responsible for the 4% credit card transaction fee for any allowed refund. 

Credit balance – Any credit balance on your account is valid for ONE YEAR only from the date of issue.​

STUDIO PERFORMANCE CLASS

The school runs a monthly Studio Performance Class. Students receive opportunities to practice their performance skills, etiquettes, build confidence and receive comment and feedback for improvement from faculty members who might be different from their regular private instructor. The classes are open to all EKS students at NO additional fee. 

Classes are signup events that are on a first come, first served basis. Students are encouraged to take advantage of these opportunities especially if students missed their regular lessons due to various reasons. 

Please check the school calendar for Studio Performance Class Dates and signup instructions.

REFERRAL CREDITS

Existing families (with at least one private lesson enrollment for one completed semester or group lesson for one completed session) will receive a $20 tuition credit if the new student signs up for a private class or $10 tuition credit if the new student signs up for a group class. 

Credit will be issued to the referral family after the new student completes a full semester of private lessons (a minimum of 17 weeks of lessons) or one session of group class. 

There is no limit on the number of new students an existing family can refer. 

However, the referral family will only receive one tuition credit for referring each new student no matter how many classes the new student/students signs up for.

TERMINATION

EKS School reserves the right, in its sole discretion, to suspend or terminate the service of any account with or without notice.